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A COMPLETE COPY OF THE OCTOBER 02, 2012 MEETING MINUTES WILL BE AVAILABLE FOR REVIEW ONCE APPROVED

TENTATIVE AGENDA
HUNTERDON COUNTY BOARD OF CHOSEN FREEHOLDERS
71 Main Street, Flemington, New Jersey 08822
TUESDAY, OCTOBER 02, 2012
5:00 PM - Open Session

5:03 PM - Convene in Executive Session
5:30 PM Reconvene in Regular Open Session
{Public Notice - Meeting Schedule}

4:30 p.m.   Hunterdon County Utilities Authority Meeting {HCUA Public Notice - Change of Meeting Time)

I. 5:00 p.m.CONVENE: 

"This meeting is being held in accordance with the provisions of the Open Public Meetings Act.  Adequate notice has been given by posting throughout the year a copy of the notice on Bulletin Boards on the First and Second Floor of the Main Street County Complex, Building #1, Flemington, New Jersey, a public place reserved for such announcements. A copy was mailed on or before September 28, 2012, to the Hunterdon County Democrat, Star Ledger, Trenton Times, Courier News and the Express Times, newspapers designated to receive such notices and by filing a copy with the Hunterdon County Clerk.

II. EXECUTIVE SESSION 

  1. To discuss legal issues.

III. 5:30 p.m.     PLEDGE OF ALLEGIANCE 

IV. PUBLIC COMMENT, Limited to 2 minutes per person. (Comments exceeding 2 minutes will be entertained later in the agenda).

V. POLYTECH, Kimberly Metz, Superintendent

  1. Polytech update.

VI. FINANCE, Kim Browne, Finance Director

  1. RESOLUTION -   Approving the 2013 Best Practice Inventory Program, as requested by the Division of Local Government Services of the State of New Jersey.
  2. RESOLUTION -   Requesting the Division of Local Government Services insert an item of revenue in the 2012 County Budget, for the Homeland Security Grant program, in the amount of $127,330.61.
  3. RESOLUTION -   Requesting the Division of Local Government Services insert an item of revenue in the 2012 Budget, for the Section 5311 Grant, (NJ Transit), in the amount of $407,015. ESOLUTION -   Requesting the Division of Local Government Services insert an item of revenue in the 2012 Budget, for the County’s match for the Section 5311 Grant, (NJ Transit), in the amount of $135,672.
  4. RESOLUTION -   Requesting the Division of Local Government Services insert an item of revenue in the 2012 Budget, for the New Jersey Historical Commission, in the amount of $13,146.
  5. RESOLUTION -   Approving the cancellation of a grant receivable for the 2011-2012 Subregional Transportation Planning Program, in the amount of $.01.
  6. RESOLUTION -   Approving the cancellation of unexpended balances in the following Capital Ordinance Account (Capital Ordinances #18-03, 13-05 and 01-07, totaling $490,813.11.

VII. HUMAN SERVICES, Jennifer Shore, Administrator

  1. Provider Service process presentation.          

VIII. FARMLAND PRESERVATION/PLANNING, Sue Dziamara

  1. RESOLUTION -   Approving a development easement application from Sandra M. Search, Diana R. Makatura and Dale S. Makatura, in Kingwood Township, (Maplewood Farm), Block 7, Lot 6, (SADC-$644,100; County-$214,700; Township-$214,700; addition Township-$56,500), total amount of $1,130,000.
  2. RESOLUTION -   Approving a Municipal Grant Application for the allocation of Open Space Trust Funds, with Lebanon Borough, in the amount of $70,000, for the historic preservation of a municipally owned Community Recreation Center, Block 5, Lots 8 and 24.01.
  3. RESOLUTION -   Approving a Municipal Grant Application for the allocation of Open Space Trust Funds, with Milford Borough, in the amount of $9,444.67, to develop, improve and maintain “York Street Park”, Block 7, Lots 36, 39 and 43.

IX. PURCHASING, John Davenport, III

  1. Update of the Purchasing Recycling project. 
  2. RESOLUTION -   Approving Requisition #IT.3534, using State Contract #A-70256, with Dell, for a server and a network storage device, for Information Services, in the amount of $29,098.09.
  3. RESOLUTION -   Approving Requisition #Sheriff.1553, using State Contract #A-75583, with Island Tech Services, for toughbooks, for the Sheriff’s Office, in the amount of $12,425, (COPS grant).
  4. RESOLUTION -   Authorizing the award of County Bid #2012-22, for the Hunting License Agreement for Block 6, Lots 44, 49 and 49.02, in Holland Township, to the Farmers Sportsman’s Club, amount to be received is $8,179.99.
  5. RESOLUTION -   Approving a professional consulting services agreement, using County Quote #0049-2012, for the 911 Backup and Redundant System and Replacement Tower, for the Department of Public Safety, to VCOMM, LLC, in an amount not to exceed $85,000.

X. PUBLIC WORKS DEPARTMENT, John P. Glynn, Director

  1. Update of various County road and bridge projects.
  2. Bethlehem Township and Lopatcong Township Public Works requesting to purchase surplus trucks.

XI. COUNTY ADMINISTRATOR, Cynthia J. Yard

  1. Division Staffing needs in the Department of Public Works.

XII. FOR DISCUSSION

  1. Volunteer recognition.

XIII. CONSENT AGENDA

“All matters listed under the Consent Agenda are considered to be routine by the Board of Chosen Freeholders of the County of Hunterdon and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired that item will be removed from the Consent Agenda and will be considered separately.”

  1. Motion to approve the Claims Register dated October 02, 2012.
  2. Motion to approve the regular session minutes of September 04, 2012.
  3. RESOLUTION -   Cody Kolb appointed permanent, full time Public Safety Telecommunicator, Division of Emergency Services, Public Safety and Health Services Department.
  4. RESOLUTION -   Faith Quickel appointed unclassified, full time Clerk to the Constitutional Officer, County Clerk’s Office.
  5. RESOLUTION -   Brayden Fahey, County Emergency Management Coordinator, be designated as the County’s Risk Communicator, (Public Health Preparedness Grant), in the Department of Public Safety and Health Services.
  6. RESOLUTION -   Approving an administrative name change for GreenCycle of Hunterdon County, LLC, to GreenRock Recycling, LLC, which is part of the Solid Waste Management Plan, approved on August 16, 2011.
  7. RESOLUTION -   Approving the plans and specifications for the Roadway Resurfacing and Drainage Improvements for County Route 609 (Manners Road), in East Amwell Township and County Route 523, on Lamington Road, in Tewksbury Township and authorizing Purchasing to advertise for bids.
  8. RESOLUTION -   Approving the supplementary specifications for the 2012 Demolition of various County Structures and authorizing Purchasing to advertise for bids.
  9. RESOLUTION -   Approving plans and specifications for the Rehabilitation of County Bridge No. 10XX300 (D-300), on Rosemont-Raven Rock Road, over the Lackatong Creek, in Delaware Township and authorizing Purchasing to advertise for bids.
  10. RESOLUTION -   Approving a modification to the Provider Services Agreement with Catholic Charities, Diocese of Metuchen, for the Comprehensive Family Evaluation program, for 2012, in the amount of $51,275 and for 2013, in the amount of $49,480.
  11. RESOLUTION -   Approving a modification to the Provider Services Agreement with Sunrise House Foundation, Inc., due to an increased demand for services, amending the not to exceed figure from $51,567 to $64,565, for 2012.
  12. RESOLUTION -   Approving a Memorandum of Agreement for the 2012 Priority Tree Inventory Project, Agreement #HTI-HC082812, with ForesTree Consultants, to complete the second phase of the priority tree inventory project, at a cost not to exceed $6,500.
  13. RESOLUTION -   Approving a Joint Funding Agreement with the U.S. Department of the Interior, U.S. Geological Survey, for the maintenance of the Neshanic River Gauge, required as part of the County’s Water Allocation Permit, for Heron Glen Golf Course, in the amount of $1,350.
  14. RESOLUTION -   Approving a Federal Aid Agreement No. 2012-DT-BLA-306, for the Rehabilitation of the Rosemont-Raven Rock Road Bridge 10XX300 (D-300), in Delaware Township, for Federal Highway Administration funding in the amount of $3,055,378.
  15. RESOLUTION -   Approving an amendment to the County’s vehicle policy.
  16. RESOLUTION -   Approving the disbanding of the Hunterdon County Utilities Authority and setting a public hearing date for Tuesday, October 16, 2012 at 5:30 p.m.

XIV. PROCLAMATION/RECOGNITION

  1. PROCLAMATION -  Declaring November 2012, as Caregivers Awareness Month, in the County.

XV.  GRANTS

  1. RESOLUTION -   Approving the FY 2012 and FY 2011 Job Access/ Reverse Commute Agreement (JARC-Rounds 12 and 13), with New Jersey Transit in the amount of $470,000.
  2. RESOLUTION -   Approving an Operating Assistance Agreement, for the period of July 1, 2012 to June 30, 2013, for federal funds allocated through the FTA Section 5311, in the amount of $271,344, (New Jersey Transit allocating $135,672 and a County Match of $135,672).

XVI. CORRESPONDENCE

  1. Kissimmee River Pottery, requesting permission to use the Justice Center parking area for the New Jersey Pottery Festival, to be held on Saturday, October 13, 2012, from 10:00 a.m. until 5:00 p.m. (former Stangl Pottery factory building).  A shuttle would be used to transport people back and forth from the festival to the parking area.

XVII. FREEHOLDERS COMMENTS/REPORTS

XVIII. OPEN TO THE PUBLIC

XIX. EXECUTIVE SESSION  (Reconvene if necessary)