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A COMPLETE COPY OF THE DECEMBER 20, 2011 MEETING MINUTES ARE AVAILABLE FOR REVIEW

TENTATIVE AGENDA
HUNTERDON COUNTY BOARD OF CHOSEN FREEHOLDERS

71 Main Street , Freeholder’s Meeting Room, 2nd Floor
Flemington , New Jersey 08822
Tuesday, December 20, 2011
PUBLIC NOTICE - Change in Regular Meeting Time
4:30 pm - Executive Session
5:30 pm - Open Session

4:00 p.m.  Hunterdon County Utilities Authority Meeting

I. 4:30 p.m.  CONVENE: 

"This meeting is being held in accordance with the provisions of the Open Public Meetings Act.  Adequate notice has been given by posting throughout the year a copy of the notice on Bulletin Boards on the First and Second Floor of the Main Street County Complex, Building #1, Flemington, New Jersey, a public place reserved for such announcements. A copy was mailed on or before April 29, 2011, to the Hunterdon County Democrat, Star Ledger, Trenton Times, Courier News and the Express Times, newspapers designated to receive such notices and by filing a copy with the Hunterdon County Clerk.”

II. EXECUTIVE SESSION

  1. To discuss legal issues.
  2. To discuss personnel issues.

III. 5:30 p.m.  PLEDGE OF ALLEGIANCE 

IV. PUBLIC COMMENT, Limited to 2 minutes per person. (Comments exceeding 2 minutes will be entertained later in the agenda).

V.  JERSEY CARES

  1.  Presentation.

VI. POLYTECH, Kim Metz, Superintendent

  1. Polytech students – Adopt a Family/Community Service. Abby Boyle and Sandro Cabete, Cosmetology Students

VII. FINANCE, Kimberly Browne, Director

  1. RESOLUTON - Requesting the Division of Local Government Services insert an item of revenue in the Budget for the Sexual Assault Nurse Examiner, in the amount of $70,000.
  2. RESOLUTION - Approving the petty cash fund for the County Clerk’s Office be rescinded.
  3. RESOLUTON -  Authorizing the cancellation of the matching funds line item in the amount of $128,634.00.

VII. PURCHASING, John Davenport

  1. RESOLUTION - Authorizing the County Purchasing Agent to obtain high security credentialing, emergency responder tracking, incident command system upgrades, adjuncts and supplies, for the Hunterdon County Office of Emergency Management, through a bid from the County of Bergen, with Card Data Systems.
  2. RESOLUTION - Approving Requisition #25864, with Card Data Systems, for a credentialing and accountability system, for the Emergency Services Division, Public Safety Department, in the amount of $62,918.62.
  3. RESOLUTION - Approving Requisitions #25865 and 25866, through State Contract #A-69831, with Kova Corp., for a logging recorder system, for the Communications Division, Public Safety Department, in the amount of $102,483.46.
  4. RESOLUTION - Approving Requisition #Parks.05725, using Quote #0074-2011, with Kowalski Roofing, for arboretum roof replacement, for the Parks and Recreation Department, in the amount of $11,000.
  5. RESOLUTION - Approving Requisition #25884, using Quote #0082-2011, with General Dynamics Satcom Technologies, for a communications system analyzer, for the Division of Communications, Public Safety Department, in the amount of $17,905.
  6. RESOLUTION - Approving Requisition #25887, using Quote #0085-2011, with the Convex Corporation, for simulcast equipment, for the Division of Communications, Public Safety Department, in the amount of $13,360.
  7. RESOLUTION - Authorizing the award of County Bid #2011-21, for Maintenance and Repair Materials, for the Road Department, to Campbell Foundry Company, in the amount of $30,000.
  8. RESOLUTION - Authorizing the award of County Bid #2011-21, for Maintenance and Repair Materials, for the Road Department, to Flemington Bituminous Corporation, in the amount of $109,313.75.
  9. RESOLUTION - Authorizing the award of County Bid #2011-21, for Maintenance and Repair Materials, for the Road Department, to Tilcon New York, Inc., in the amount of $157,393.75.
  10. RESOLUTION - Authorizing the award of County Bid #2011-21, for Maintenance and Repair Materials, for the Road Department, to Trap Rock Industries, Inc., in the amount of $52,831.25.
  11. RESOLUTION - Authorizing the award of County Bid #2011-21, for Maintenance and Repair Materials, for the Road Department, to Stavola Construction Materials, Inc., in the amount of $51,310.
  12. RESOLUTION - Authorizing the award of County Bid #2011-21, for Maintenance and Repair Materials, for the Road Department, to The Phillips Company, in the amount of $15,000.
  13. RESOLUTION - Authorizing the award of County Bid #2011-26, to furnish and deliver a 2011 Case 580 Super N, 4-Wheel Drive Loader/Backhoe and associated equipment, to Powerco Inc., in the amount of $78,245.

IX. ROADS, BRIDGES AND ENGINEERING, John P. Glynn, Director

  1. Update of various County road and bridge projects.

X. FARMLAND PRESERVATION/PLANNING, Sue Dziamara, Director

  1. RESOLUTION -   Approving, upon the recommendation of the Open Space Coordinator, a request by the Raritan Headwaters Association to convey its 13.5% real property interest, and the Hunterdon Land Trust Alliance, to convey its 20% real property interest, in Block  29, Lot 4.02 (n/f Fisher Parcel) in Lebanon Township, after closing-settlement to the Township of Lebanon.
  2. RESOLUTION -   Approving, upon the recommendation of the Open Space Coordinator, a request by the Raritan Headwaters Association to convey its 20% real property interest in Block 7, Lot 13, (n/f Urbach Parcel) in Raritan Township, after closing-settlement to the Township of Raritan.

XI. COUNTY ADMINISTRATOR, Cynthia J. Yard

  1. County Update.

XII. FOR DISCUSSION  

  1. Legal Counsel for Elections.

XIII. CONSENT AGENDA

“All matters listed under the Consent Agenda are considered to be routine by the Board of Chosen Freeholders of the County of Hunterdon and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired that item will be removed from the Consent Agenda and will be considered separately.”

    1. Motion to approve the Claims Register dated December 20, 2011.
    2. Motion to approve the regular session minutes of November 15, 2011 and the Special Budget Session minutes of November 29, 2011.
    3. RESOLUTION - Approving an agreement with Somerset County to provide Juvenile Home Detention Services, for Hunterdon County residents, at a rate of $88 per client, for 2012.
    4. RESOLUTION - Approving a Letter of Agreement with the Governor’s Council on Alcoholism and Drug Abuse, for 2012, to provide substance abuse prevention and education programming, in the amount of $161,502.
    5. RESOLUTION - Approving a modification to the agreement with the New Jersey Department of Transportation, for the ARRA project, Resurfacing of County Routes 512 and 517, in Tewksbury Township, decrease of $776,480.27, to be returned to the federal government.
    6. RESOLUTION - Authorizing a No Passing Zone be established and maintained along County Route 519, in Alexandria, Delaware and Kingwood Townships.
    7. RESOLUTION - Approving the renewal of the Indemnity and Trust Agreement, in the Public Alliance Insurance Coverage Fund, through County Quote #0070-2011 and appointing Kim Browne as the Public Entity’s Fund Commissioner.
    8. RESOLUTION - Approving the appointment of Wells Fargo Insurance Services as the County’s Risk Management Consultant.
    9. RESOLUTION - Approving application for Payment #10, for County Bid #2010-29, for the Addition and Alterations to the Records Retention Center, with Belmont Construction Corp., in the amount of $24,847.90.
    10. RESOLUTION - Authorizing the submission of a layoff plan to the New Jersey Civil Service Commission regarding the reduction in the Local Core Capacity for the Public Health Preparedness grant.

XIV. GRANTS

  1. RESOLUTION - Authorizing the acceptance of an award from the FY12 Homeland Security Emergency Management Performance Grant program Subgrant, in the amount of $55,000 in federal funds, from the New Jersey State Police, Office of Emergency Management, and authorizing its submission to the Division of Local Government Services for inclusion in the County Budget.
  2. RESOLUTION - Approving a grant application for State Aid to Counties and Municipalities, with the New Jersey Department of Transportation, for the Hunterdon County Multi-Use Path across Prescott Brook, in Clinton Township.
  3. RESOLUTION - Authorizing the amendment of Area Plan Grant, #10-061, for the Caregivers Support Group Program, to include an increase of $438 to purchase equipment, marketing and caregiver program supplies.
  4. RESOLUTION - Approving a Public Donor Agreement to the Social Services Block Grant contract #12AHKC, for $15,405 in cash funds and $2,485 in in-kind funds (to be used as a County Match), and approving contract agreement #12AHKC, with the State Department of Children and Families, for $73,742 in state funding for 2012.
  5. RESOLUTION - Approving State Contract #12AMKC, with the State Department of Human Services, for non-medical transportation services, in the amount of $133,463, and approving the Public Donor Agreement for $32,704 in matching funds.
  6. RESOLUTION - Approving State Contract #SH12010, with the State Department of Human Services, for Social Services for Homeless Funds, in the amount of $57,378 for 2012.  Funds will be used to provide shelter rent assistance, utility and security deposits to families and individuals at-risk of homelessness, who are eligible for Work First New Jersey (TANF, SSI or GA) Emergency Assistance.
  7. RESOLUTION - Approving an application for the renewal of a “Health Services Grant” for 2012, with the State Department of Human Services, for $244,340 in state funds and a County Match of $32,140; and upon the recommendation of the Local Advisory Committee on Alcoholism and Drug Abuse approves and authorizes the transmittal of the “Comprehensive Alcoholism and Drug Abuse Services Plan Update, 2012” to the New Jersey Department of Human Services.
  8. RESOLUTION - Approving the Job Access/Reverse Commute (JARC) Round 11, Section 5316, contract modification with New Jersey Transit, adding an additional $20,000 in FTA funds to the budget, along with a County Match of $20,000.

XV. FREEHOLDERS COMMENTS/REPORTS

    1. PROCLAMATION - Recognizing Gaetano M. DeSapio for his thirty (30) years of service and dedication to the County of Hunterdon

XVI. OPEN TO THE PUBLIC

XVII.    EXECUTIVE SESSION (Reconvene if necessary)

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