HOMEHome | Elected Officials | Hunterdon County Clerk

Last Update December 17, 2014
SERVICES PROVIDED

About the Clerk's Office

Available Records

Birth Certificates/Vital Statistics

Business/Trade Names

Elections

Forms

Identification Cards

Notary Oaths

Passports

Recording
* Hunterdon County DOES NOT participate in the Homeless Trust Fund

Veteran's Services

Weddings/Civil Unions

SPECIAL REPORTS

ANNUAL REPORTS:

2013
2012
2011

2010
2009

2008
2007

     
CONTACT INFORMATION

Located in the Hall of Records
71 Main Street, Flemington NJ
ADDRESS:

71 Main Street, Hall of Records
PO Box 2900
Flemington, NJ 08822-2900
Directions to the Hall of Records

PHONE: 908-788-1221
FAX: 908-782-4068
EMAIL: countyclerk@co.hunterdon.nj.us

OFFICE HOURS:
8:30am-4:30pm Monday to Friday
PASSPORTS & RECORDING HOURS:
8:30am-4:30pm Monday to Friday
Expanded Office Hours

 

Hunterdon County Clerk

Regular Office Hours:
Monday through Friday, 8:30am-4:30pm
EXPANDED OFFICE HOURS


Happy Holidays from the Staff of the County Clerk

 

Mary H. Melfi, Hunterdon County Clerk


RUNNING FOR LOCAL OFFICE

~ Workshop - Saturday, January 24, 2015

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EXPANDED OFFICE HOURS
No appointment Necessary

2014 Expanded Office Hours
OPEN SATURDAYS 9AM-1PM:
December 13th

1st Quarter 2015 Expanded Office Hours
Saturdays 9am-1pm:
January 3rd, 17th & 31st

HOLIDAY CLOSURES
Thursday, December 25th in Observance of Christmas

CONNECTING THE CLERK

A Message from the Hunterdon County Clerk, Mary H. Melfi

I extend my thanks and gratitude for allowing me the privilege to serve you as your County Clerk for another five years.  You have been an incredible boss and I love coming to work for you each and every day.

RUNNING FOR LOCAL OFFICE
Now that you have experienced lots of elections in 2014-maybe your interest has been sparked to consider running for local office or school board.  If so, please save the date Saturday, January 24, 2015 and make plans to attend the popular “Running for Local Election Workshop”.  This workshop will guide you through the steps needed for placement on the ballot as a candidate for school board member or local office. Topics to be covered include the qualifications required to run for office, how and where to file a petition, filing dates with the last hour (11am-noon) dedicated to campaign finance reports. Please call me at (908)788-1214 if you have questions.

PASSPORT HOURS
In addition to normal Monday-Friday business hours of 8:30am-4:30pm, we offer Saturday hours for your convenience.  We will be open Saturday, December 13th from 9am-1pm. The 1st Quarter 2015 Expanded Office Hours are now available...   An appointment is NEVER required.  Photos may be taken on-site.  Please call the Clerk’s office at (908)788-1221 for information and extended (family friendly) hour schedule or visit us online at www.co.hunterdon.nj.us/countyclerk.htm.

VETERAN’S SERVICES
The County Clerk’s office records original Honorable Discharges and DD-214’s free of charge.  Recording these important papers affords Veteran’s the security of knowing their discharges are permanently on record within Clerk’s office.  This document may be required as proof of eligibility for benefits.

When recording your DD-214, we now offer a County Veteran Identification Card (download application)that provides you with the Page/Book Number under which the document is filed.  This card can be an easy reference that may be used at a future date to obtain a copy of your discharge papers if a situation arises where they can not be located quickly.

All discharge documents filed with the Clerk’s office are considered confidential and can only be accessed by veterans or their family members.

Veterans and their families are entitled to various benefits.  To find out which benefits may apply to you visit www.va.gov.

Under N.J.S.A. 54:4-8.10 et seq, Veterans or a surviving spouse/domestic partner are also entitled to claim a Property Tax Deduction.  Download formto claim this benefit.  

We welcome your comments and value your suggestions on how our office may better serve you and invite you to email your comments and suggestions to countyclerk@co.hunterdon.nj.us.

Please check our website for new programs or updates on our progress. 

You are welcome to contact me at countyclerk@co.hunterdon.nj.us  or by phone at (9908)788-1214 with any comments, questions or suggestions.

The staff & I wish you and your families a Happy Thanksgiving and a safe and wonderful Holiday season!

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ABOUT THE CLERK'S OFFICE

Hall of Records FacadeThe County Clerk’s Office is known as the “Keeper of the Records” and is one of the oldest offices in the State of New Jersey. The County Clerk is referred to as a “Constitutional Officer”, elected by the voters of the County for a five year term.

The County Clerk’s Office is responsible for recording all Deeds, Mortgages, Assignments, Releases of Mortgages, Financing Statements, Maps, Military Discharges, Vacation of Roads, Certificates of Incorporation, Mechanics Liens, Trade Names, Building Contracts, Hospital and Physicians Liens, etc. These documents are indexed, filed and digitally imaged. They are also microfilmed as part of a disaster recovery plan. The microfilm is stored off-site at the Hunterdon County Records Retention Center. The older records are in the process of being redacted to protect the public from identity theft. Once the redaction process has been completed, the plan is to make the records available through an online process. All records from 1785 to date have been recorded and are available upon request. The Record Room of the County Clerk’s Office is open daily Monday through Friday from 8:30am-4:30pm to the public. Knowledgeable staff is always available to answer questions and offer assistance.

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ELECTIONS

The County Clerk, by statute, has general supervision over all elections, including school elections, held within the County. These responsibilities include sending out absentee ballot requests, sending out the absentee ballots, ensuring that the official sample voting machine ballots for Primary, General and School Elections are printed and distributed to Hunterdon County voters. Tabulating the election returns and distributing, filing and testing candidates nominating petitions for all elections. Also a responsibility for the Election Division of the County Clerk's Office is the processing of all the many reports (Expense Accounts, etc.) that are received by this office for the New Jersey Election Law Enforcement Commission. The County Clerk works closely with the Hunterdon County Board of Elections in all election procedures.

IMPORTANT ELECTION FORMS & INFORMATION:

REGISTER TO VOTE: English | Spanish

VOTE BY MAIL: How to Obtain a Mail-In Ballot

Political Party Affiliation Declaration Form

Nominating Petition for Annual School Election held in November

Voter List Criteria Request Form (pdf) Lotus Approach

NJ Election Law Enforcement Commission- Public Campaign Finance Information
Important Election Dates for 2014
District Polling Places
Military & Overseas Voters
Voter FAQ
Voter Resources

REPUBLICAN COMMITTEE:

DEMOCRATIC COMMITTEE:

Hunterdon County Legislative Districts
New Jersey State Voter Registration Site Public Access

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ELECTION RESULT HISTORY
BY DISTRICT

2004 to Present

2014 ELECTIONS

Special School Election March 11
Clinton-Glen Gardner School District
Official Results

Primary Election June 3
Official Results

Special School Election September 30
Frenchtown Borough School District
Official Results

General Election November 4
Official Results

PRIOR ELECTION INFORMATION

2013
General
Special Election for US Senate
Special School Election for South Hunterdon Regional District Voters
Special Primary Election for US Senate
Primary

2012
General Election
Primary Election

MORE...

 

 

 

 

 

IDENTIFICATION CARDS

The County Clerk's Office issues a County Identification Card for persons who are U.S. Citizens and Residents of Hunterdon County.

To obtain a County ID card, please fill out the application and bring the application to the Clerk's office along with the required documentation. The fee to obtain a County ID is $10.00 for applicants up to the age of 16, applicants 17 years of age to 59 is $20.00 and $5.00 for applicants age 60 and older.

Hunterdon County ID Cards are valid for five years from the date of issue.

 

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NOTARY OATHS

The County Clerk’s office administers Notary Oaths for a fee of fifteen dollars ($15.00) For more information regarding how to obtain or renew a Notary Commission visit https://www.njportal.com/DOR/Notary .

Applications for Notary, must be endorsed by your state legislature. For a list of Hunterdon Legislature see: Hunterdon County Legislative Districts.

Please call 908-788-1221 or email countyclerk@co.hunterdon.nj.us for additional information and requirements.

 

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PASSPORT DIVISION

PASSPORT QUICK LINKS:

IMPORTANT INFORMATION:

Please use our Check List PRIOR TO Applying for a Passport.

Payment to the US Department of State is REQUIRED to be made by check or money order.

Applications MUST be completed in BLACK INK.

Effective February 1, 2008 U.S. Passport Applications for Children Age of 15 and under Will Require BOTH Parents Signatures. Click here for additional information. A Statement of Consent: Issuance of a Passport to a Minor Under Age 16 form  is REQUIRED along with a photocopy of the front and back of the non-applying parent’s identification.

A MESSAGE FROM THE US DEPARTMENT OF STATE:

On June 1, 2009, the U.S. government will implement the full requirements of the land and sea phase of the Western Hemisphere Travel Initiative (WHTI). The proposed rules require all U.S. citizens entering the United States at sea or land ports of entry to have a passport, passport card or WHTI-compliant document. The rules cover travel to Canada, Mexico, Bermuda and the Caribbean region.

Children 16 years or younger must be accompanied by both parents. Our office provides full service including passport photos. Adult passports are valid for 10 years and passports for children under the age of 16 are valid for 5 years. We do NOT require an appointment. Walk-ins are welcomed and encouraged.

The County Clerk ’s Office takes Passport photographs. The cost is ten dollars ($10.00) for the passport photograph.

GUIDELINES FOR EXPEDITING A RENEWAL APPLICATION: If you are renewing your passport by mail and are leaving within twenty-five (25) working days or less, you may use an expedited procedure for an additional fee. Send the following items with your renewal form (DS-82):

  1. Your most recent passport
  2. One (1) regulation passport photo (2” X 2”)

Send the following check made payable to U.S. Department of State”:

  • $110.00 (Renewal Fee)
  • $60.00 (Expedited Fee)
  • $14.85 (Express Mail Fee) (prior to 1/27/2014 = $12.85)

These fees can be combined into one check totaling $184.85 (prior to 1/27/2014 = $182.85). If expediting more than one passport-a SEPARATE check is required for each passport application.

The Passport Agency has requested that you use Express Mail through the local Post Office and write “EXPEDITE” on the outside of the envelope when mailing your application to them. The address and phone number is:

National Passport Processing
Post Office Box 90955
Philadelphia, Pa 19190-0955

1-877-487-2778 National Passport Information Center

Passport applications may be checked online at http://travel.state.gov

Proof of departure is not required, but it is suggested that you submit it with your Expedited Application.

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WEDDINGS & CIVIL UNIONS

The County Clerk solemnizes marriages and civil unions by appointment only. A marriage or civil union license must be obtained prior to the ceremony as provided for in R.S. 37-13. If you reside in New Jersey, the marriage or civil union license must be obtained in the municipality in which either party resides. If you live outside New Jersey, the marriage or civil union license must be obtained in the municipality in which the service will be taking place.

To check date availability, please call (908)788-1214 or email details to countyclerk@co.hunterdon.nj.us.

 

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BIRTH CERTIFICATES/VITAL STATISTICS

The County Clerk does not have birth certificates on file. A birth certificate may be obtained from the Registrar in the municipality that you were born in. Birth certificates, along with marriage, death or divorce documents may also be obtained online at www.state.nj.us/health/vital/

 

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STARTING A BUSINESS IN HUNTERDON COUNTY

All small businesses must be registered in the County where they are conducting business. Most banks require a certified copy of the Trade or Business name to open a business bank account.

The Clerk’s office can only register sole proprietors or partnerships. LLPs’ (Limited Liability Partnerships), LLCs’ (Limited Liability Corporations) and corporations must register with the State of New Jersey.

Fees and Requirements for Opening a Business:

  • Filing fee of $50.00 (cash, money order or V/MC only) to register a Trade Name
  • Filing fee of $52.00 (cash, money order or V/MC only) to register and have it notarized by the Clerk’s office
  • Must have a business name that is not presently being used by any other business
  • Fill out three (3) Certificate of Trade or Business Name forms and have them notarized by a Notary or Attorney
  • You will receive a “Certified Copy” back

Fees and Requirements for Closing a Business:

  • Filing fee of $25.00 (cash, money order or V/MC only) for the Dissolution of a Business or Trade Name
  • Filing fee of $27.00 (cash, money order or V/MC only) for the Dissolution of a Business or Trade Name and have it notarized here
  • Fill out three (3) Certificate of Dissolution forms and have them notarized by a Notary or Attorney
  • You will receive a “Certified Copy” back

Registering Corporations, Trademarks and Patents - Contact:

New Jersey Department of Treasury
Trenton, NJ
Business Call Center 866-534-7789
www.nj.gov/njbusiness

For Small Business Assistance - Contact:

Small Business Development Center
Raritan Valley Community Center
Phone: (908)526-1200 ext. 8516
Fax: (908)722-4717
Email: sbdc@raritanval.edu
www.sbdcrvcc.com

 

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VETERAN'S SERVICES


The County Clerk’s office records Honorable Discharges and DD-214’s free of charge. Recording these important papers affords Veteran’s the security of knowing their discharges are permanently on record within Clerk’s office. This document may be required as proof of eligibility for benefits.

When recording your DD-214, we now offer a County Veteran Identification Card (download application) that provides you with the Page/Book Number under which the document is filed. This card can be an easy reference that may be used at a future date to obtain a copy of your discharge papers if a situation arises where they can not be located quickly.

All discharge documents filed with the Clerk’s office are considered confidential and can only be accessed by veterans or their family members.

To be able to provide you with a certified copy when needed, we must record the original document (DD-214).  If you have lost or misplaced your original document, you may apply online for a certified copy at www.archives.gov/veterans/military-service-records.

Veterans and their families are entitled to various benefits. To find out which benefits may apply to you visit www.va.gov.

Under N.J.S.A. 54:4-8.10 et seq, Veterans or a surviving spouse/domestic partner are also entitled to claim a Property Tax Deduction. Download this form to claim your benefit.

 

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RECORDING SECTION

The process by which a document is recorded in the Recording Division is very interesting.

  • A Deed, Mortgage or other legal document is submitted to the Clerk for recording and filing. The instrument is examined as to form dates, signatures, acknowledgment and location of property. The fee and applicable taxes are paid to and recorded by the County Clerk at the time of the filing. The recording date is stamped on the documents and the paper is then forwarded to index clerks who enter it into the permanent Index Books. Every deed is abstracted by the Clerk's division for the Tax Assessor of the municipality in which the property is located. The instrument is microfilmed and the copy is bound into a permanent volume. Also, a microfilm copy of every Deed, Mortgage and other documents filed in this office is prepared by the County Clerk and stored in vaults at the Hunterdon County Records Retention Facility. This will provide copies should any disaster befall the copies on file in the Clerk's Office. The original document is then returned to the owner. If you would like to learn more about Deeds, please view our "Homeowners Guide to Good Deeds".

  • See our various Recording forms available online for your convenience.

NOTE: Hunterdon County DOES NOT participate in the Homeless Trust Fund

REALTY TRANSFER (RTF) CALCULATOR

 

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DOCUMENT REFERENCE MANUAL


The Recorder's Document Reference Manual

by the Constitutional Officers Association of NJ

A new revised Edition is now available as a printed bound manual or CDRecorder's Document Reference Manual

ORDER NOW!

The manual includes:

  • Updated N.J. Divisions of Taxation Regulations
  • Revised sample forms
  • Recording requirements for over 165 documents recorded with
    County Clerks / Registers throughout the State of New Jersey
  • Realty Transfer Tax calculations
  • Recording fees
  • Explanation of acknowledgments
  • Glossary of terms
  • Homeless Trust Fund Fee Information

...... and much more information for recordation.

This is a valuable guide for:
Law firms - Title Companies - Mortgage Companies - Financial Institutions - Government Agencies.

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www.co.hunterdon.nj.us | Elected Officials | County Departments & Services | Hunterdon County Clerk