HOMEHome | Elected Officials | Hunterdon County Clerk

Last Update March 19, 2019
SERVICES PROVIDED

About the Clerk's Office

Available Records

Birth Certificates/Vital Statistics

Business/Trade Names

Court Records

Elections

Forms

Notary Oaths

Passports updated 05/14/2018

Recording
* Hunterdon County DOES NOT participate in the Homeless Trust Fund

Veteran's Services

Weddings/Civil Unions

SPECIAL REPORTS
ANNUAL REPORTS:
2017 2016 2015 2014 2013
2012 2011 2010 2009 2008
2007        
CONTACT INFORMATION

Located in the Hall of Records
71 Main Street, Flemington NJ
ADDRESS:

71 Main Street, Hall of Records
PO Box 2900
Flemington, NJ 08822-2900
Directions to the Hall of Records

PHONE: 908-788-1221
FAX: 908-782-4068
EMAIL: countyclerk@co.hunterdon.nj.us

OFFICE HOURS:
8:00am-4:45pm Monday to Friday
PASSPORTS & RECORDING HOURS:
8:00am-4:45pm Monday to Friday
Expanded Office Hours

Mary H. Melfi, Hunterdon County Clerk
(Find out more about the County Clerk)

Mary H. Melfi - Hunterdon County Clerk

countyclerk@co.hunterdon.nj.us
908-788-1214

Follow Me on Facebook

HUNTERDON COUNTY HALL OF RECORDS
71 MAIN STREET, PO BOX 2900
FLEMINGTON, NJ 08822-2900

 

IDENT-A-SHRED

RETURNING APRIL 6, 2019

Ident-A-Shred 2019

For Residents Only (No Businesses)
314 State Route 12, Flemington, NJ 08822
9am to Noon or until the truck is full


Hunterdon County Clerk
Regular Office Hours:
Monday through Friday, 8:00am-4:45pm
Additional Expanded Office Hours are Offered

 

Search Room

SEARCHING THE SEARCH ROOM

March 23, 2019
9am to 1pm
Hall of Records
71 Main Street, Flemington

REGISTER NOW

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PASSPORTS

Information on Passport Processing

We are open Monday through Friday 8:00am to 4:45pm for Passport Processing along with the extended hours posted below.No appointments are necessary!!

1ST QUARTER 2019 EXTENDED OFFICE HOURS FOR
PASSPORT PROCESSING

2ND QUARTER 2019 EXTENDED HOURS

OPEN THE FOLLOWING
THURSDAYS
8am to 7pm
OPEN THE FOLLOWING
SATURDAYS
9am to 1pm

March 21st

Searching the Search Room
Saturday, March 23rd, 9am - 1pm
Search Room Open
Saturday, March 30th, 9am - 1pm

CONNECTING THE CLERK

A Message from the Hunterdon County Clerk, Mary H. Melfi

“A customer is the most important visitor on our premises, he is not dependent on us. We are dependent on him. He is not an interruption in our work. He is the purpose of it. He is not an outsider in our business. He is part of it. We are not doing him a favor by serving him. He is doing us a favor by giving us an opportunity to do so.” ~ Mahatma Gandhi

“SEARCHING THE SEARCH ROOM” is back! - REGISTER NOW!
Registration is REQUIRED! and the Class is limited to the first 30 Registrants!

The County Clerk will be hosting our popular “Searching the Search Room” workshop on Saturday, March 23rd from 9am-1pm. This Saturday workshop will satisfy the curiosity of any individual who has an interest in tracing their property ownership or has an interest in Common Pleas and old marriage records to help with their genealogy.  Under the direction of County Clerk Mary H. Melfi, her talented and knowledgeable staff will offer an in-depth tour of the Search Room and personalized instruction and guidance on what resources are available and how YOU can find them. The course will take place on-site in the Hall of Records located at 71 Main Street in historic Flemington.

There is no fee but registration is required. To register, please call me at (908)788-1214 or email me direct at countyclerk@co.hunterdon.nj.us

The class is limited to 30- so please register now!

PRIMARY ELECTION

The Primary Election will be held on June 4, 2019. Voters will be going to the polls to nominate their candidates for the General Election to be held on November 5, 2019.  The Primary ballot has nominations for New Jersey Assembly (2), Sheriff, Freeholder (2) and local candidates. The deadline to change Party Affiliation is April 10, 2019 and the deadline to register to vote is May 14, 2019.   The Board of Elections located on the 3rd floor of the Historic Court House on Main Street, Flemington will be open May 14, 2019 until 9pm for registration.

Candidates seeking to be place on the Primary Ballot must have their petitions filed no later than 4pm on Monday, April 1, 2019.  New Jersey Assembly files with the New Jersey Secretary of State’s office, Sheriff and Freeholder Candidates file with the County Clerk and Municipal Offices file with the Municipal Clerk. Candidate information is located on the Candidate’s Page.

Please call me at (908)788-1214 if you have any questions regarding the Mail-In Ballot process.

“IDENT-A-SHRED Program is Back Beginning April 6, 2019.

Sheriff Brown, the Board of Chosen Freeholders and I are pleased to announce the Ident-A-Shred program begins April 6, 2019.  This valuable program will allow you the means to safely destroy any paperwork that can compromise your identity. This program is limited to residents (no businesses at this time) and no more than the equivalent of 10 Banker Boxes per resident per event.  The Shred Truck will be located at the Route 12 County Complex, Route 12, Flemington, NJ. Please see flyer for acceptable documents.

Questions? Please call me at (908)788-1214 or email me direct at countyclerk@co.hunterdon.nj.us

PASSPORT INFORMATION

Spring break begins at the end of April and the time is now to check your passport to make sure you can get where you are going! Our passport staff is knowledgeable and friendly and can assist with any of your questions. We are open Monday-Friday from 8:00am-4:45pm.  We offer Extended Hours. Photos are taken on-site and no appointment is ever required. 

Please call (908)788-1221 with any questions.

VOTE BY MAIL INFORMATION

In 2018, Governor Murphy signed a bill that revised the Vote by Mail law and process. Based on your past voting history and previous Vote by Mail applications on file with our office, our records may indicate that you voted by Mail-In Ballot specified in the new law and will automatically receive All Future Election Vote by Mail Ballots in 2019.  The option of All General (November) Elections or All Elections in a Calendar Year no longer exists.  The options are now a Specific Single Election or to automatically receive All Future Elections.  If you have any questions regarding your status, please contact our office at (908)788-1214.

If you are not currently signed up and wish to automatically receive All Future Election Vote by Mail Ballots, please complete a new application  and return completed application to the Hunterdon County Clerk, PO Box 2900, Flemington, NJ  08822. Any voter submitting an application to automatically receive all future ballots has the ability to request to be removed by informing us in writing.

If you wish to apply to receive a Mail-In Ballot for a specific election, ballots are available 45 days prior to an election.  You may mail an application at any time specifying the election or you are always welcome to vote in person at our office.

VETERAN’S SERVICES

The County Clerk’s office records Honorable Discharges and DD-214’s free of charge.  Recording these important papers affords the Veteran’s the security of knowing their discharges are permanently on record within the Clerk’s office.  This document may be required as proof of eligibility for benefits.

When recording your original DD-214, we offer a County Veteran Identification Card (download application) that provides you with the Page/Book Number under which the document is filed.  This card can be an easy reference that may be used at a future date to obtain a copy of your discharge papers if a situation arises where they can not be located quickly.

All discharge documents filed with the Clerk’s office are considered confidential and can only be accessed by veterans or their family members.

Veterans and their families are entitled to various benefits.  To find out which benefits may apply to you visit www.va.gov

Under N.J.S.A. 54:4-8.10 et seq, Veterans or a surviving spouse/domestic partner are also entitled to claim a Property Tax Deduction.  Download the Property Tax Deduction Claim Form to claim this benefit.  

We welcome your comments and value your suggestions on how our office may better serve you and invite you to email your comments and suggestions to countyclerk@co.hunterdon.nj.us.

Please check our website for new programs or updates on our progress or follow us on Facebook at @Hunterdoncountyclerk

Thank you for the honor of serving you!

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ABOUT THE CLERK'S OFFICE

Hall of Records FacadeThe County Clerk’s Office is known as the “Keeper of the Records” and is one of the oldest offices in the State of New Jersey. The County Clerk is referred to as a “Constitutional Officer”, elected by the voters of the County for a five year term.

The County Clerk’s Office is responsible for recording all Deeds, Mortgages, Assignments, Releases of Mortgages, Financing Statements, Maps, Military Discharges, Vacation of Roads, Certificates of Incorporation, Mechanics Liens, Trade Names, Building Contracts, Hospital and Physicians Liens, etc. These documents are indexed, filed and digitally imaged. They are also microfilmed as part of a disaster recovery plan. The microfilm is stored off-site at the Hunterdon County Records Retention Center. The older records are in the process of being redacted to protect the public from identity theft. Once the redaction process has been completed, the plan is to make the records available through an online process. All records from 1785 to date have been recorded and are available upon request. The Record Room of the County Clerk’s Office is open daily Monday through Friday from 8:00am-4:45pm to the public. Knowledgeable staff is always available to answer questions and offer assistance.

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COURT RECORDS

The Hunterdon County Clerk does not house Court Records with the following exceptions

Court Records Common Plea Minute Books - Book 1-45 (1714-1948) Indexed in card catalog by name (1714-1900) Circuit Court Minutes - Book 1-19 (1810-1948) - No Index Quarter Session Minutes - Book 1-19 (1875-1948) - No Index

Court Records may be obtained through the Superior Court:

For Information for Family, Civil, Criminal or Probation, please call 908-824-9750

Other helpful information regarding the NJ Courts may be found at www.judiciary.state.nj.us/

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ELECTIONS

The County Clerk, by statute, has general supervision over all elections, including school elections, held within the County.

These responsibilities include sending out absentee ballot requests, sending out the absentee ballots, ensuring that the official sample voting machine ballots for Primary, General and School Elections are printed and distributed to Hunterdon County voters. Tabulating the election returns and distributing, filing and testing candidates nominating petitions for all elections.

Also a responsibility for the Election Division of the County Clerk's Office is the processing of all the many reports (Expense Accounts, etc.) that are received by this office for the New Jersey Election Law Enforcement Commission.

The County Clerk works closely with the Hunterdon County Board of Elections in all election procedures.

IMPORTANT ELECTION INFORMATION:

Forms:
Information:
Links & Resources:

ELECTION RESULT HISTORY BY DISTRICT
2000 to Present


2018 ELECTIONS

Primary Election - June 5, 2018
General Election - November 6, 2018


PRIOR ELECTION INFORMATION

2017
Special Election, Lebanon Borough Council - January 3
Special Election East Amwell Township School District - January 24
Primary Election - June 6
General Election - November 7

MORE...


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NOTARY OATHS

The County Clerk’s office administers Notary Oaths for a fee of fifteen dollars ($15.00) For more information regarding how to obtain or renew a Notary Commission visit:
           
https://www.njportal.com/DOR/Notary .

Applications for Notary, must be endorsed by your state legislature. For a list of Hunterdon Legislature see: Hunterdon County Legislative Districts.

Please call 908-788-1221 or email countyclerk@co.hunterdon.nj.us for additional information and requirements.

 

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PASSPORT DIVISION

PASSPORT QUICK LINKS:

Passport DivisionIMPORTANT INFORMATION:

Please use our Check List PRIOR TO Applying for a Passport. (update 05/14/2018)

SEE ALL PASSPORT FORMS

Payment to the US Department of State is REQUIRED to be made by check or money order.

Applications MUST be completed in BLACK INK.

Effective February 1, 2008 U.S. Passport Applications for Children Age of 15 and under Will Require BOTH Parents Signatures. A Statement of Consent: Issuance of a Passport to a Minor Under Age 16 form (DS-11)  is REQUIRED along with a photocopy of the front and back of the non-applying parent’s identification.

A MESSAGE FROM THE US DEPARTMENT OF STATE:

On June 1, 2009, the U.S. government implemented the full requirements of the land and sea phase of the Western Hemisphere Travel Initiative (WHTI). The proposed rules require all U.S. citizens entering the United States at sea or land ports of entry to have a passport, passport card or WHTI-compliant document. The rules cover travel to Canada, Mexico, Bermuda and the Caribbean region. In 2007, they experienced an unprecedented surge in passport applications, issuing over 18 million passports as a result of the Western Hemisphere Travel Initiative (WHTI).  Nearly ten years later, those passports are beginning to expire, and they have been experiencing increased demand for passport renewals.  The US Department of State issued over 15.5 million passports in fiscal year 2015 and the increased demand is expected to continue through 2018. 

Children 16 years or younger must be accompanied by both parents. Our office provides full service including passport photos. Adult passports are valid for 10 years and passports for children under the age of 16 are valid for 5 years. We do NOT require an appointment. Walk-ins are welcomed and encouraged.

The County Clerk’s Office takes Passport photographs. The cost is ten dollars ($10.00) for the passport photograph.

GUIDELINES FOR EXPEDITING A RENEWAL APPLICATION: If you are renewing your passport by mail and are leaving within twenty-five (25) working days or less, you may use an expedited procedure for an additional fee. Send the following items with your renewal form (DS-82):

      1. Your most recent passport
      2. One (1) regulation passport photo (2” X 2”)

    Send the check made payable to U.S. Department of State" with the following appropriate fees:

    • $110.00 (Renewal Fee)
    • $60.00 (Expedited Fee)
    • $16.48 (Express Mail Fee) ***Optional for Overnight Delivery Service (updated 1/28/2019)

    These fees can be combined into one check totaling $170.00 or $186.48 if opting for overnight delivery (effective 1/28/19). If expediting more than one passport - a SEPARATE check is required for each passport application.

    The Passport Agency has requested that you use Express Mail through the local Post Office and write “EXPEDITE” on the outside of the envelope when mailing your application to them. The address and phone number is:

    National Passport Processing
    Post Office Box 90955

    Philadelphia, PA 19190-0955

    Phone: 1-877-487-2778

National Passport Information Center: Passport applications may be checked online at http://travel.state.gov

Proof of departure is not required, but it is suggested that you submit it with your Expedited Application.

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WEDDINGS & CIVIL UNIONS

Clerk Melfi recently officiated a wedding ceremony for her staff member Nicole Faust who works in the Search Room at the Hall of Records

 

The County Clerk solemnizes marriages and civil unions by appointment only. A marriage or civil union license must be obtained prior to the ceremony as provided for in R.S. 37-13.

If you reside in New Jersey, the marriage or civil union license must be obtained in the municipality in which either party resides.

If you live outside New Jersey, the marriage or civil union license must be obtained in the municipality in which the service will be taking place.

To check date availability, please call (908)788-1214 or email details to countyclerk@co.hunterdon.nj.us.

 

 

 

 

 

 

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BIRTH CERTIFICATES/VITAL STATISTICS

The County Clerk does not have birth certificates on file.

A birth certificate may be obtained from the Registrar in the municipality that you were born in. [Click here for a link to all of Hunterdon's Municipalities - note the Hunterdon Medical Center is located in Raritan Township].

Birth certificates, along with marriage, death or divorce documents may also be obtained online at www.state.nj.us/health/vital/

 

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STARTING A BUSINESS IN HUNTERDON COUNTY

All small businesses must be registered in the County where they are conducting business. Most banks require a certified copy of the Trade or Business name to open a business bank account.

The Clerk’s office can only register sole proprietors or partnerships. LLPs’ (Limited Liability Partnerships), LLCs’ (Limited Liability Corporations) and corporations must register with the State of New Jersey.

Fees and Requirements for Opening a Business:

  • Filing fee of $50.00 (cash, money order or V/MC only) to register a Trade Name
  • Filing fee of $52.00 (cash, money order or V/MC only) to register and have it notarized by the Clerk’s office
  • Must have a business name that is not presently being used by any other business
  • Fill out three (3) Certificate of Trade or Business Name forms and have them notarized by a Notary or Attorney
  • You will receive a “Certified Copy” back

Fees and Requirements for Closing a Business:

  • Filing fee of $25.00 (cash, money order or V/MC only) for the Dissolution of a Business or Trade Name
  • Filing fee of $27.00 (cash, money order or V/MC only) for the Dissolution of a Business or Trade Name and have it notarized here
  • Fill out three (3) Certificate of Dissolution forms and have them notarized by a Notary or Attorney
  • You will receive a “Certified Copy” back

Registering Corporations, Trademarks and Patents - Contact:

New Jersey Department of Treasury
Trenton, NJ
Business Call Center 866-534-7789
www.nj.gov/njbusiness

For Small Business Assistance - Contact:

Small Business Development Center
Raritan Valley Community Center
Phone: (908)526-1200 ext. 8516
Fax: (908)722-4717
Email: sbdc@raritanval.edu
www.sbdcrvcc.com

 

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VETERAN'S SERVICES


Veterans ServicesApplication must include an Original or Certified Copy of the US Military Honorable Discharge, DD-214 or Service Papers.

The County Clerk’s office records Honorable Discharges and DD-214’s free of charge. Recording these important papers affords Veteran’s the security of knowing their discharges are permanently on record within Clerk’s office. This document may be required as proof of eligibility for benefits.

VETERANS IDENTIFICATION CARDS AVAILABLE:

Application must include an Original or Certified Copy of the US Military Honorable Discharge, DD-214 or Service Papers.

When recording your DD-214, we now offer a County Veteran Identification Card (download application) that provides you with the Page/Book Number under which the document is filed. This card can be an easy reference that may be used at a future date to obtain a copy of your discharge papers if a situation arises where they can not be located quickly.

All discharge documents filed with the Clerk’s office are considered confidential and can only be accessed by veterans or their family members.

To be able to provide you with a certified copy when needed, we must record the original document (DD-214).  If you have lost or misplaced your original document, you may apply online for a certified copy at www.archives.gov/veterans/.

Veterans and their families are entitled to various benefits. To find out which benefits may apply to you visit www.va.gov.

Under N.J.S.A. 54:4-8.10 et seq, Veterans or a surviving spouse/domestic partner are also entitled to claim a Property Tax Deduction. Download this form to claim your benefit.

 

DISCOUNTS FOR VETERANS

DISCOUNTS FOR VETERANS
The Hunterdon County Clerk’s office, Hunterdon County Division of Veterans Services and the Hunterdon County Chamber of Commerce and local businesses have teamed up to thank our Veterans for their service by offering discounts at participating local businesses.



CHECK OUT THE VARIOUS DISCOUNTS OFFERED...
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RECORDING SECTION

 

 

Children Touring the Hunterdon County Hall of Records
Children from the High Bridge Elementary School learn about the Hunterdon County Hall of Records - Recording Section.

The process by which a document is recorded in the Recording Division is very interesting.

A Deed, Mortgage or other legal document is submitted to the Clerk for recording and filing. The instrument is examined as to form dates, signatures, acknowledgment and location of property. The fee and applicable taxes are paid to and recorded by the County Clerk at the time of the filing. The recording date is stamped on the documents and the paper is then forwarded to index clerks who enter it into the permanent Index Books. Every deed is abstracted by the Clerk's division for the Tax Assessor of the municipality in which the property is located. The instrument is microfilmed and the copy is bound into a permanent volume. Also, a microfilm copy of every Deed, Mortgage and other documents filed in this office is prepared by the County Clerk and stored in vaults at the Hunterdon County Records Retention Facility. This will provide copies should any disaster befall the copies on file in the Clerk's Office. The original document is then returned to the owner.

If you would like to learn more about Deeds, please view our "Homeowners Guide to Good Deeds".

NOTE: Hunterdon County DOES NOT participate in the Homeless Trust Fund

 

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DOCUMENT REFERENCE MANUAL


The Recorder's Document Reference Manual
by the Constitutional Officers Association of NJ

A new revised Edition is now available as a printed bound manual or CD

ORDER NOW!

The manual includes:

  • Updated N.J. Divisions of Taxation Regulations
  • Revised sample forms
  • Recording requirements for over 165 documents recorded with
    County Clerks / Registers throughout the State of New Jersey
  • Realty Transfer Tax calculations
  • Recording fees
  • Explanation of acknowledgments
  • Glossary of terms
  • Homeless Trust Fund Fee Information

...... and much more information for recordation.

This is a valuable guide for:

Law firms - Title Companies - Mortgage Companies
- Financial Institutions - Government Agencies.

COANJ Reference Manual


 

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www.co.hunterdon.nj.us | Elected Officials | Hunterdon County Clerk